top of page

Job Offer

Administrative Assistant & Events Coordinator
Job Summary

The Administrative Assistant & Event Coordinator provides essential support to the Executive Director and the entire team for administrative, logistical, and event-related tasks. This person plays a key role in the smooth running of the organization by helping to improve internal efficiency and coordinating certain activities such as the Benefit Breakfast, Northern Star, and third-party events, supporting the coordination of larger-scale activities such as the Golf Tournament, while allowing management and the Communications Officer to focus on their strategic priorities.

Main responsibilities
Event Coordination

  • Plan, organize, and manage the logistics of fundraising events and other special activities.

  • Coordinate certain suppliers/sponsors, volunteers, registrations, and participant lists.

  • Maintain and cultivate business relationships with major sponsors; regional and local.

General administrative support

  • Greet visitors, answer calls, handle mail, and manage general correspondence.

  • Ensure filing, record keeping, and updating of administrative documentation.

  • Draft, proofread, and format various administrative documents.

  • Manage office supply procurement and coordinate with suppliers.

  • Maintain the database and administrative files by ensuring accurate and precise data entry.

    • Ensure that donor-related activities are accurately and timely entered into ProDon (ERHF database) and donor files in paper and electronic formats.

Governance support

  • Prepare logistics for Board of Directors and Annual General Meeting meetings: send out invitations, prepare and send documents, take notes, and draft minutes.

  • Follow up on required actions and documents.

Required skills

  • Excellent organizational and priority management skills;

  • Highly detail-oriented and accurate in data entry and writing;

  • Excellent oral and written communication skills in French;

  • Good oral and written communication skills in English;

  • Versatility, ability to manage multiple files simultaneously;

  • Good command of Excel software (tables, filters, basic formulas) and general comfort with technology;

  • Service-oriented and collaborative attitude;

  • Discretion, professionalism, and respect for confidentiality;

  • Team player and able to work independently.

Required profile

  • College diploma in administration, office automation, or a related field, or equivalent experience;

  • Relevant experience in administrative support, ideally in a nonprofit organization or a multi-project environment;

  • Experience in event coordination;

  • Governance support will be considered an asset;

  • Experience in content creation or social media management to provide occasional communications support will be considered an asset;

  • Comfortable with digital tools and collaborative environments (Microsoft Suite, Google Workspace, databases, management platforms).

We subscribe to the principle of employment equity.

Apply now!

Send us your resume and cover letter by Friday, December 19th, 2025.

Application form

Multi-line address

Thank you for your interest in joining our team! Only selected candidates will be contacted, but every application will be carefully reviewed.

bottom of page